Monthly fuel levy pass-through

Work out this month's fuel levy for each subcontractor you pay and each client who pays you, against the 6 March 2026 diesel price. Then send each subcontractor a statement and each client a claim pack with the working.

1Month and diesel price

Month

Nearest city for diesel prices

Diesel price on 6 March 2026 (c/L, incl. GST)

This month's diesel price

GST Work without GSTFor GST-registered businesses, which claim the GST back. Include GSTFor businesses not registered for GST.

2Who pays you

Your clients. If your own trucks also did work for a client this month, add the litres they used so the claim covers them too.

Client	Own trucks' fuel this month (litres)

3Who you pay

Subcontractors and owner-drivers, the client their work was for, how they're paid and the work they did this month. Fuel use fills in from the truck type; type over it with their real figure if you have it.

Subcontractor	Client	Truck	Paid by the	Work this month	Fuel use (L per unit)

Average fuel use across subcontractors with the same truck type and pay basisSome agreements use one figure for a group. It moves money between subcontractors, so it's off unless you choose it.

4Result

Price change this month: —

Down: what each subcontractor receives

Subcontractor	Client	Fuel use used	Levy per unit	Work	Levy this month
Total to subcontractors					—

Up: what to claim from each client

Client	Subcontractor work	Own trucks	Claim this month
Total to claim			—

How this was worked out

5Documents

Your business name

Your ABN (optional)

Document

Show subcontractors as "Subcontractor 1, 2…" on client claim packsNames help clients check a claim against work records. Hide them if you'd rather clients didn't see who you subcontract to. Add a line to client claim packs saying the subcontractor amounts have been or will be paid to the subcontractorsOnly tick this if it's true for this month.

Notes for the monthly record

Date statements sent to subcontractors

Date claims sent to clients

Other steps and responses this month

Next month

Open month file

Your entries are kept on this device. "Start next month" keeps your clients and subcontractors and clears the work done. Save a month file to keep a copy or move to another computer.